Our Business Services
Kittredge Tax & Accounting PC offers small businesses access to complete and comprehensive accounting, bookkeeping, and income tax planning and preparation services. Reach out to us to get started.
- Accountants Professional Liability Insured
- Certified QuickBooks Specialist
- 35+ Years Bookkeeping Experience
- Fully Integrated Accounting System
- Free Consultations

Contractor Services
With more than 25 years of experience as the Chief Financial Officer of a heavy construction company, our contractors will find an unmatched level of knowledge and experience to meet your bookkeeping, accounting, and tax needs.
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John P. Kittredge, Jr. is a seasoned contractor businessman and Certified Public Accountant in Massachusetts. He can assist with your bookkeeping, accounting, and tax needs and also manage the financial end of your business from setup through the year-end tax return. Or he can assist in any financial function you need help with.
After 25 years as CFO of R.Bates & Sons, Inc. (Clinton, Ma Heavy Construction Company since 1919 with sales of $10m), he has the expertise and experience to solve your accounting and tax issues. He specializes in the accounting and tax needs of construction companies due to his extensive knowledge of a contractor’s uniqueness.
He can provide a one-stop shopping destination for your bookkeeping, certified payroll, accounts payable, accounts receivable, job cost, general ledger, fixed assets, financial statement preparation, and income tax planning and preparation needs.
He is proficient in:
- Preparing Contract Status Report for your bank and surety.
- Preparing Profit and Loss statements based on completed contract or percentage of completion method of accounting.
- Preparing a balance sheet in conformance with Generally Accepted Accounting Principles (GAAP).
- Preparing federal and state income tax returns for sole proprietorships, partnerships, LLCs, S corporations, and C corporations.
- Tracking accounts receivable aging and job retainages.
- State (Mass Highway Dept, Mass DCAM, Mass DCR) prequalification programs.
- Sales and Use tax filings.
- Special Fuels user and supplier tax filings.
- Classifying leases as Capital (where the asset and liability need to be booked on the Financial Statement) or Operating (off-balance sheet).
- Tracking short-term and long-term debt and explaining its implication on your bank line-of-credit and surety bonding programs.
- Calculating billings in excess of costs and estimated earnings vs. costs and earnings in excess of billings and the financial impact on working capital.
- Advising and dealing with your bank and surety (the lifeline of your business).
- Tracking fixed assets and calculating the applicable tax and book depreciation amounts.
He also brings extensive expertise to the following contractor issues:
- Workman’s Compensation insurance and the annual calculation of premium based on the regular time at the applicable state rate.
- Property & Casualty Insurance and can recommend limits and Insurance agents. He has worked with Travelers, Aetna, and other large Insurance companies.
- Inland Marine schedule of off-road construction equipment premium and rates.
- Pollution liability insurance.
- Contractors Umbrella Insurance policy.
- Federal and state unemployment tax issues.
- Can advise on Contractor litigation issues and can bring in experienced counsel when needed.
- OSHA and safety issues. Can recommend safety consultants and experienced OSHA counsel when/if needed.
- Reclassification of business entities to Subchapter S or LLC when advantageous.
- Calculate NOLs and their effect on financials.
- Bidding markup rates and calculating overhead percentages.
- Pension and profit-sharing plan administration.
- Davis-Bacon Act and State prevailing wage law.
- He may not currently provide services such as audit and review services, mergers & acquisitions, estate planning, and business valuations. But, he has a working relationship with another CPA firm, should you need additional services.
- Mass dept of Public Safety and its role in certifying hoisting engineers.
- All facets of payroll filings including; form 941, form 940, W-2, W-3, State income tax, state unemployment, etc.
- Federal form 2290, the excise tax on on-road heavy trucks.
- Sand & Gravel mining operation permits.
- Mass RMV Owner-contractor plates, CDL licenses, and apportioned vehicles for inter and intra-state operations.

Complete Bookkeeping Services
Let Kittredge Tax and Accounting Services handle your books while you focus on the core of your business. With a complete setup for new or existing businesses, we can manage your payroll, financial statements, income tax preparation, and track and pay sales tax—among many other things.
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Take a look at this comprehensive list of our bookkeeping services.
Complete setup for new and existing businesses
- Type of organization (sole proprietorship, partnership, corporation, or not-for-profit)
- Setting up a new or existing business (Easy step Interview)
- Vendor setup
- Customer setup
- Employee setup
- Bank account setup
- Fixed asset setup
- Chart of account setup
- Item setup
- Chart of accounts
Client Checking account
- Maintain complete and accurate deposit and check transaction data
- Monthly bank reconciliation
- Void check option
- Credit card setup option
Customers and Sales
- New customers
- New jobs for job costing
- Invoicing
- Sales receipts
- Assess finance charges
- Set up credit card processing
- Bill customers for time and costs
- Issue credit to customers
- Report monthly customer aging
Vendors and Payments
- Setup vendors
- Enter bills
- Enter purchase orders
- Print annual 1099s in compliance with federal law
- Make payments
- Reconciling bank accounts
- Reconciling credit card statements
- Track and pay sales tax
- Report monthly vendor aging
Inventory
- Buying and selling inventory
- Tracking inventory by items, quantities, price, etc.
- Purchase orders
Job Cost
- Setup new and existing jobs
- Track revenue, cost, and profitability throughout the project
- Close-out finished projects
Payroll
- Setup and manage employees
- Computerized, state-of-the-art, payroll functions fully integrated through the general ledger
- Track employee benefits and burdens
- Track employee retirement funds
- Pay Federal, State, and Local payroll taxes and withholdings
- Prepare and file quarterly 941 federal payroll returns along with applicable state and federal unemployment and other required returns.
- Prepare and file annual form W-3 (employer transmittal) to the Social Security Administration and distribute form W-2s to employees.
- Prepare and file all other annual returns including federal unemployment form 940, state unemployment return, and other required forms.
- Track after-the-fact employees
- Track Worker’s Compensation
- Process direct deposits
Fixed Asset Manager
- Track all fixed asset information
- Compute monthly, quarterly, and annual depreciation
- Compute gains and losses on sales of assets
Word and Excel Integration
- Ability to download reports and letters to Microsoft Excel and Word for clients reporting needs
Mileage Tracker
- Ability to track mileage and compute applicable federal tax deduction
Loan Manager
- Ability to track loan amortization and compute applicable federal and state tax deductions
Intuit Premier Accountants Version Features
- The ability for an accountant to toggle to any version of QuickBooks
- Premier Contractor Edition
- Premier Manufacturing & Wholesale Edition
- Premier Nonprofit Edition
- Premier Retail Edition
- Premier Professional Services Edition
- QuickBooks Pro Edition
External Accountant
- Ability to have an accountant sign in specifically as the external accountant and be able to differentiate which entries the client made and which entries the accountant made.
Remote Access
- The ability for accountants to access the client’s QuickBooks files from their office to offer much more efficient support.
Accountant’s Copy
- This feature allows the client to create an Accountant’s copy of their company file. This file can be sent to the accountant via the internet, on a CD/DVD, or flash drive. This allows the client and the accountant to work on the company’s file simultaneously.
Client Data Review
- This feature allows the accountant to troubleshoot and review balances and transactions for errors.
General Journal and Reversing Entries
- The ability for the accountant to make accounting entries on a regular basis to keep the company’s books up to date and accurate.
Budgets
- Prepare and implement budgets and cash flow analysis
Security
- Online or local backup of company data files for complete protection of client’s data.
- Complete audit trail of all company data transactions.
Financial Statement Reporting
- Cash or accrual accounting
- Inventory accounting
- Monthly, quarterly, and annual Profit and Loss statement reporting to show the client how profitable they are or where changes need to be made due to losses
- Monthly, quarterly, and annual Balance Sheet reporting for client’s credit and surety needs.
- Reconciliation of Income (loss) per books
- Year-end profit/loss closeout to owner’s equity/retained earnings and transfer of information for Income Tax Preparation.
Income Tax Preparation
- Schedule C for sole proprietors
- Schedule E for rental property
- Schedule F for farm Income
- Schedule D for capital gains and losses
- Form 1065 for partnerships and LLCs
- Form the 1120S for subchapter S corporations
- Form 1120 for regular corporations
- Estates and Trusts
- Not-for-profit
- Estimated Tax Payments
- IRS representative on issues
- Form 1040 for owners and shareholders

Choosing Your Business Structure
Kittredge Tax & Accounting Services can help you decide which form of business is the most advantageous and can provide the monthly and annual service to accurately and legally report business profits and losses.
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Sole Proprietorships
This is an unincorporated organization composed of one person who carries on a trade or business to which he contributes money, property, labor, or skills and expects to make a profit from the activity.
Pros:
- Simple to form and operate
- The owner is free to make all decisions
- Profits taxed at the individual level (schedule C or F)
- Easy to discontinue
Cons:
- Unlimited personal liability
- Only one person can own
- Difficult to raise capital
- The business ends upon owner’s death
- Limited owner fringe benefits
- Self-employment taxes
- Cumbersome transfer of ownership
Partnerships
A partnership is one step up from a sole proprietorship. It is an unincorporated organization that conducts a business, financial, or investment venture. Technically, a partnership exists when two or more people agree to contribute money, property, labor, or skills and each expects to share in the profits and losses.
Pros:
- Easy to form and maintain
- Unlimited number of business owners
- Flexible partnership arrangements with special tax allocations
- Tax-free contributions to and distributions from the partnership
- Profits taxed at the individual level (form 1065)
Cons:
- Each partner has unlimited personal liability for all debts
- Partner disputes are common
- Lack of flexibility to select a fiscal year
- The life of a partnership is limited to the life of the partners
- Earnings subject to self-employment tax
- Partners taxed on profits even if not distributed
- Unfavorable tax treatment of partner fringe benefits
- The sale of partner interest may be restricted by a partnership agreement
Limited Liability Companies
LLCs are a special type of partnership existing under state law. They function as a limited partnership in that all partners, called members, are limited partners. They also have no general partners. Thus, an LLC combines the advantages of a corporation (limited liability to all owners) with the advantages of a partnership (single-level taxation), while avoiding limitations on ownership and a single class of stock rules, characteristics of an S corporation.
Pros:
- Unlimited number of members
- All members have limited liability
- All members have the right to participate in management
- Single-level taxation, pass-through profits, and losses (Form 1065)
- Can have different classes of ownership
- Not subject to SE tax
Cons:
- Organizational and operating requirements differ from state to state
- State tax treatment may not follow federal tax treatment
- Lack of legal precedents regarding LLCs
- Transfer on interests is difficult
- Many states levy a franchise tax
- Some industries or activities are not permitted
S Corporations
S status combines the legal environment of C corporations with taxation similar to that of partnerships. Treated as corporations under state law, S corporations are recognized as separate legal entities and provide shareholders with the same liability protection enjoyed by C corporations. S corporations avoid the double taxation of a C corporation with the pass-through of income and expenses to shareholders, like a partnership, and a single level of taxation.
Pros:
- No corporate double taxation
- Pass through tax items to shareholders (Form the 1120S)
- Pass through net operating losses to shareholders
- No personal holding or accumulated earnings tax
- No excessive compensation issues for employee/shareholders
- No corporate AMT
- Unfavorable person service corporation rules don’t apply
- Tax-free withdrawals of equity to the extent of basis
- Capital gain treatment upon sale of stock
Cons:
- Unfavorable fringe benefit treatment of >2% shareholder
- Generally required to use the calendar year
- Only one class of stock
- Pass-through losses limited to shareholder basis
- No tax-free liquidation
- Complicated rules, guidelines, and regulations
- Number of shareholders limited to 100
C Corporations
C corporations are entities formed under state law. They are legally viewed as an artificial person created for the purpose of conducting business. As such, they can hire employees, enter into contracts and buy assets. Therefore, the corporation and its shareholders are separate taxable entities.
Pros:
- Liability protection
- Graduated tax rate schedule (Form 1120)
- The entity has an indefinite life
- Transferability of ownership
- Access to all the tax-favored fringe benefits for employee/shareholder
- Flexibility to select a fiscal year
- Deductibility of losses in full
- The corporate form provides a vehicle for capital raising through widespread stock ownership
Cons:
- Impose the greatest administrative burden
- The cost of incorporation can be substantial
- Stockholder disputes are common
- Double taxation of corporate earnings
- Taxable liquidating and appreciated property distributions
- Subject to AMT
- Subject to personal holding and accumulated earnings penalty taxes